“Take Back Your Time: How to Gain Control of Business, Information and Technology?” author of the book, a member of the American Association of Journalists and Writers, and a productivity expert, Jean Jasper offers you many productivity tips. In this article, we will discuss the recommendations that Jasper has developed specifically for office workers for a perfect time management. These tips are worth considering to make the right time planning in the office and to make our time more efficient.

Telephone calls

Phone calls in an office are serious activities. Especially in some business sectors, you can spend most of your time on the phone, even if you don’t notice. Phone calls are the enemy of office time management.

It may be smarter to use voicemail or answering machine more often than to answer all calls in a row. It is also very smart to use a headset or microphone during the interview to free your hands for other routine work (such as cleaning the table).

Be careful about the meetings

There is not an office activity that starts as a time killer as much as inefficient and unnecessary or crowded group meetings.

Especially if you have customers who cancel meetings at the last minute, consider ending your collaboration, even if a customer that constantly disrupts your plans is important and big. The time you have to look for new and potentially promising customers will probably be more productive than the time you have for some customers who don’t respect others’ time.

Besides, never wait more than 10 minutes while meeting people outside the office. Try to meet with those who are often late in the office – then you can do something useful if it’s late. Don’t go to unnecessary meetings – learn to solve most problems over the phone.

Use e-mail efficiently

While electronic mail, which has become the main communication tool of office activities, saves you serious time, simple mistakes you can make can cost your valuable time.

For example, when sending an e-mail, do not be lazy to write the full title. For example, type “Agenda, 10 May 2020”, not just “Agenda”. Thus, when the answer comes to you, you will quickly examine the essence of the problem and then find the correspondence you need in the archive faster if necessary.

Make good use of waiting times

Often somewhere, we may have to wait for something. Waiting for a meeting to start before, waiting for the train in the subway or waiting for your turn at the dentist may be inevitable waiting moments for you.

You evaluate these waits as free time and evaluate every free minute. Have the letters, reports or magazines that you need to read with you and examine them.

Use the alarm

Do not load your memory in vain, use alarms or some reminder applications. For example, if you have an important phone call at 20:00 and you are very afraid to forget it, set the alarm. Let the alarm remind you what to do. This way, your head will remain empty for more important things.

Take care of yourselves

Remember that taking care of your health and well-being is an essential part of time management. If you are eating badly and not getting enough rest, rest assured that you will spend a lot more time and resources later on restoring health. As you plan important meetings and events, plan your private times and hobbies (bowling, tennis, evening with your partner). These types of activities will make a great contribution to your planning the correct time in the office, even if indirectly.

Use agenda or time manager

Write down everything you need or want to do with your calendar or calendar, they don’t just have to be business related. Then, when making plans for a particular day or week, organize your current planning and new activities. While planning your future in this way, you will prevent many crisis situations before they occur.

Finish what you started

Do not leave anything unfinished. Never start a new job until you have completed the previous one.

Now and not later

Don’t postpone things until later, especially simple things that won’t take more than 2 minutes to complete.

Don’t worry after a vacation

When you return from vacation, dozens of unread letters and “tons” of undiscovered documents can accumulate. Don’t panic and try to master everything at once – it won’t work. Make a priority order for accumulated jobs and handle everything in order of priority. Otherwise, the holiday becomes not a rest for you, but a torture with its return.

Perhaps the best solution would be to come back at least one day before the holiday, not the last day. This will at least allow you to understand household chores (for example: buying food, washing and cooking).

As a result, your time is your most precious asset, and you yourself first, respect your time. By using technology correctly, you can provide serious advantages in many issues above. Try using software that will give you back your time while improving your monitoring and management skills, such as Servista for a perfect time management. Discover all the features of Servista now.

We hope these suggestions will help you work more efficiently. Good luck!

Reference: timestep.ru